Privacy Policy
The Northern Ireland Boys’ Brigade is committed to protecting your privacy and takes steps to ensure that information is processed legitimately and stored securely.
Personal data means data (whether stored electronically or paper based) relating to a living individual who can be identified directly or indirectly from that data (or from that data and other information in our possession).
Processing is any activity that involves use of personal data. It includes obtaining, recording or holding the data, organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transferring personal data to third parties.
Sensitive personal data includes personal data about a person’s racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic, biometric, physical or mental health condition, sexual orientation or sexual life. It can also include data about criminal offences or convictions. Sensitive personal data can only be processed under strict conditions, including with the consent of the individual.
In accordance with the Data Protection Requirements, we will only process personal data where it is required for a lawful purpose. The lawful purposes include (amongst others): whether the individual has given their consent, the processing is necessary for performing a contract with the individual, for compliance with a legal obligation, or for the legitimate interest of the organisation.
What information will we collect?
As part of the membership of The Northern Ireland Boys’ Brigade, we will collect, retain and process personal data which may include:
- Name and contact details
- Age/ date of birth
- Membership status, training, experience, qualifications
- Access NI disclosure checks
- Criminal convictions
- Race or ethnicity
- Details of health conditions
- Records of correspondence
- Information submitted via our website to online forms
- Feedback and survey responses
We will only use your data in relation to your membership of The Northern Ireland Boys’ Brigade.
Data Security
We will take appropriate security measures against unlawful or unauthorised processing of personal data, and against the accidental or unlawful destruction, damage, loss, alteration, unauthorised disclosure of or access to personal data transmitted, stored or otherwise processed.
We will put in place procedures and technologies to maintain the security of all personal data from the point of the determination of the means for processing and point of data collection to the point of destruction. Personal data will only be transferred to a data processor if he agrees to comply with those procedures and policies, or if he puts in place adequate measures himself.
We will maintain data security by protecting the confidentiality, integrity and availability of the personal data, defined as follows:
a. Confidentiality means that only people who are authorised to use the data can access it.
b. Integrity means that personal data should be accurate and suitable for the purpose for which it is processed.
c. Availability means that authorised users should be able to access the data if they need it for authorised purposes.
Disclosure and Sharing of Personal Data
Information may be transferred securely to third parties such as government departments and statutory bodies.
Subject Access Requests
Individuals must make a formal request for information we hold about them to the Chief Officer. We will respond to your request within one month.
Lisa Keys, Chief Officer
The Northern Ireland Boys’ Brigade Newport, 117 Culcavy Road Hillsborough BT26 6HH
E: lisa.keys@boysbrigadeni.org
T: 028 9268 8444